Like with any spreadsheet stuff, you need to double-check before you send out. I really liked how this was a good balance between being efficient and also reasonably personal. Go do something useful with your saved time… like read all of their CVs, find out who they are, and get excited to work with them! And then you can then see the applicant confirmation emails fly in! Bonus: all with the same subject line, which keeps things organized.ĥ. If you want, it tracks how many of your emails have been read.I only got a couple applicants emailing me about scheduling conflicts, which was way less than planning with all of them! And they were easy to resolve once I’d picked the other slots.To prevent everyone picking the same time, set a max number of people per time slot (I chose a max of 2).For flexibility, ask the applicants to choose only for their top two availabilities, and give them a deadline to do so.In doodle, set it as anonymous to participants.Set up a doodle, and send (Bcc) this to the applicants (~5 minutes) I aimed for # slots = ~1.5x the number of applicantsĢ.Figure out 20-minute slots of time that you’re available (took me ~5 minutes) More details, if you want to do this yourself.ġ. Use all your saved time to write blog post that revels in your glorious efficiency!.Use MailMerge to let them know their appointment times.Send out doodle to applicants, with some specific settings.Make a list of open timeslots in your schedule.I am super pleased with my solution, which took me about 25 minutes – from first email out to having appointments all scheduled. Scheduling this, however, has potential to be frustratingly time-consuming – sending all the emails, picking individual times, confirming… etc. I love talking and working with TAs, and am more than happy to individually meet to find the best fit for our course & for them. In the summer, I’ll be working with a pretty big first year course, which means that I got about 15-20 applications from potential TAs that I get to meet. Prospective TAs apply, they rank our course, we meet, we rank their applications, and the amazing Barb Sherman & Co(mmittee) use this data to allocate people as equitably and appropriately as possible. May I say, the TA selection/interview system in my department is AWESOME.
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